ÃÛÌÒ½´

How do I get reimbursed for expenses?

To get reimbursed for expenses, you will need to email Program Coordinator Kate Kimmis at kkimmis@smu.edu with:

• Itemized receipts with proof of type of payment (typically the last four digits of the credit card)
• Your ÃÛÌÒ½´ID number
• Your mailing address
• Direct Deposit Form for Accounts Payable if you would like a direct deposit
• If attending a conference, program or other proof of event 

How do I coordinate travel?

For all travel, you will need to complete the Business-Related Travel Form and have it signed by one of your faculty mentors, then email it to Kate Kimmis at kkimmis@smu.edu.

Flights

You can purchase your own flight and get reimbursed, but please make sure you are aware of ÃÛÌÒ½´policies. ÃÛÌÒ½´will not pay for any flight upgrades (business class, exit row, Wi-Fi, early check in, etc.) but will pay for luggage if there is an associated fee. You will need to email Kate Kimmis at kkimmis@smu.edu with itemized receipts showing proof of type of payment (typically the last four digits of the credit card). 

To have Kate Kimmis coordinate it, please email kkimmis@smu.edu with the following: 

• Departure airport
• Arrival airport
• Departure time preferences for both flights (this can be specific if you have chosen a flight or a general time frame)
• Full name (including title and middle name if applicable)
• Gender (male and female are the only allowed options)
• Birthday
• Phone number
• Email address
• Known Travel Number (if applicable)
• DHS Redress Number (if applicable)
• Preferred airline and reward account number (if applicable)

Car Services

ÃÛÌÒ½´cannot coordinate rental cars on someone's behalf. Most people choose to use a taxi service (Lyft, Uber, etc.) rather than rent a car. To do this, please collect all receipts for your rides and email them to Kate Kimmis at kkimmis@smu.edu. 

Hotel

ÃÛÌÒ½´does not coordinate hotel stays for those traveling from campus. Please do this on your own and submit the receipts to Kate Kimmis at kkimmis@smu.edu for reimbursement.