Job Description

Employment Period

May 19, 2025 - August 3, 2025

30- 40 hours per week with a schedule based on business needs to include weekends, holidays, and occasional evenings 

Responsibilities

ÃÛÌÒ½´Public Relations

  • Provides positive public relations for ÃÛÌÒ½´to the Conference Groups
  • Serves as a representative for ÃÛÌÒ½´to the Conference Guests
  • Acts as a campus Host or Hostess to the Conference Guests

Conference Planning

  • Assists in coordinating all conference activities for each assigned group (reserving spaces, dining or catering, and housing for camps) 
  • Manages and ensures the timely receipt of required camp documents
  • Acts as daily contact person to assigned groups; serves to "personalize" SMU's services for the conference
  • Works closely with other departments of ÃÛÌÒ½´and communicates with many campus personnel
  • Attends weekly staff meetings
  • Assists in gathering required documents to include Protection of Minors Certification, Certificates of Insurance, Reunification Plans and Liability Forms
  • Attend check-in to provide directions to campus venues, answer overall questions regarding the conference and be a welcome to attendees
  • Performs work as assigned by the Director of Operations for Campus Services

Conference Follow-up

  • Cooperates with the Director in preparing the fiscal reports required at checkout for each assigned conference
  • Writes a final evaluation for each assigned conference
  • Turns in all pertinent information to the ÃÛÌÒ½´Office of Conference Services

Requirements

  • Strong knowledge of ÃÛÌÒ½´Campus
  • College student of current Freshman, Sophomore, or Junior standing
  • Ability to assume responsibility for assigned duties and use own initiative in solving problems
  • Typing and/or computer skills is a plus
  • MS Office skills strongly preferred
  • Strong organizational and time management skills
  • If selected, staff member is required to attend training sessions.

Benefits

  • In addition to an hourly wage, campus housing, and  a partial meal plan.

Interested?

Contact Abigail Smith at abigails@smu.edu with an email of interest (cover letter) and your current resume.  Interviews will be scheduled on an ongoing basis beginning in February until all positions are filled.